UPCOMING IMPORTANT DATES & DEADLINES
PAST DUE: Action May Be Required
Now Live
- Exhibitor Registration & Housing is live*
*Exhibitors must be registered in order to book hotel rooms rooms The discounted group rates apply until the reservation deadline of September 4, 2026
- Lead retrieval licenses are available for purchase in Exhibitor Registration Portal
- Exhibitor Service Manual available to all exhibitors
August
August 24
August 26
- Advance Warehouse Receiving begins
September
September 4
September 7
- Pre-Show Attendee mailing list distributed to exhibitors (including company, name, title, and mailing address) of those attendees that Opt-In.
- Advance Warehouse Deadline
To view all upcoming deadline dates, view here.
FINAL BOOTH PAYMENT REMINDER – ACTION ITEM
Invoice reminders are being sent to the Primary Contact/Billing Contact listed on your contract from SHSMD’s invoicing & collection team. Payment is due upon receipt of your invoice per the SHSMD Exhibitor Terms & Conditions section 5.If you did not receive your invoice, please contact Pat Brayley at pbrayley@smithbucklin.com.
EXHIBITOR PROFILE – ACTION ITEM
Don’t let attendees miss you by not completing your company profile. Update your company profile for the mobile app today. Your profile can be updated in the Exhibitor Registration Portal through September 4. For further instructions on how to add your profile, review the “Exhibitor Profile How-to-Guide”.
WHAT FURNISHINGS COME WITH YOUR BOOTH
A Standard Exhibit Booth does not come with any furnishings. If you need tables, chairs, electrical or other furnishings for your booth, you will need to place orders through the TEG ExpoPortal.
Items included with your booth are:
- 8’ high royal blue back drape
- 3’ high royal blue side drape,
- 7×44” booth identification sign
A Turnkey Exhibit Booth includes:
- (1) 6’ long x 30” high table draped in black
- (2) standard side chairs
- (1) wastebasket
- all benefits listed under Standard Booth
- a one-time vacuuming of carpeted booth space prior to show opening
If you do not know if you ordered a Standard or Turnkey Exhibit Booth, please email SHSMD@smithbucklin.com
Take advantage of our Tradeshow Budget Worksheet to easily estimate, organize, and track your costs for the Conference.
EXHIBITOR SERVICE MANUAL – ACTION ITEM
The Exhibitor Service Manual is live! Discount Deadline is August 24
The Expo Group (TEG) is the general service contractor and the exclusive provider of these services for SHSMD26 Connections.
Access the TEG ExpoPortal
EXHIBITOR BOOTH PERSONNEL REGISTRATION – ACTION ITEM
Don’t forget to register your team for their badges. All exhibitors received an email from the SHSMD Education & Registration team, shsmd@aha.org, with your login links and instructions. If you did not receive this email, please reach out to shsmd@aha.org. The last day to register staff online is September 4.
Exhibitor Registration How-to-Guide
HOTEL RESERVATIONS
A block of hotel rooms is available to all registrants at a discounted rate. The discounted group rates apply until the reservation deadline of September 4.
You must first register for your badges to receive the link to reserve housing. If you have not received your confirmation with housing instructions, please contact shsmd@aha.org.
BOOTH ACTIVATIONS & STAFF REGISTRATION
Planning an activation or special experience in your booth? Please remember that any individual working, supporting, or facilitating an activation within your booth must be registered and have an official event badge. These individuals should be registered using your company’s allotted exhibitor badges. If your badge allotment has been reached, an additional badge will need to be purchased for that individual. This includes third-party vendors, entertainers, demonstrators, or other personnel who will be working within your booth space.
CONVENTION CENTER
Baltimore Convention Center
1 W Pratt St
Baltimore, Maryland 21201
September 27-30, 2026
EXHIBITOR HOURS
Move-In
Saturday, September 26 | 1:00 PM – 5:00 PM
Sunday, September 27 | 8:00 AM – 1:00 PM
All exhibits must be fully operational by 1:00 PM on Sunday, September 27.
Exhibit Hall Open
Sunday, September 27 | 5:30 PM – 7:00 PM Welcome Reception
Monday, September 28 | 10:20 AM – 11:20 AM Networking Refreshment Break
12:15 PM – 1:30 PM Networking Refreshment Break
2:15 PM – 3:15 PM Networking Refreshment Break
Tuesday, September 29 | 9:20 AM – 10:20 AM Networking Refreshment Break 11:15 AM – 12:15 PM Networking Refreshment Break
Move-Out
Tuesday, September 29 | 12:15 PM – 4:00 PM
All carriers must check in by 2:00 PM on Tuesday, September 29.
Explore the full schedule for the SHSMD26 Connections! See what's in store for this year's event including keynote highlights, networking opportunities and a diverse range of session topics from conference Supporting Organizations and leaders in the field.
EXHIBITOR MARKETING TOOLKIT
SHSMD has created a Marketing Toolkit to help exhibitors promote their presence at the SHSMD26 Connections. The Social Media Toolkit can be found online, HERE, and includes exhibitor and sponsor logos, signature files, social media images, and sample content for promoting your participation. Exhibitors should not use the SHSMD corporate logo without prior approval from show management.
LEAD RETRIEVAL
Lead retrieval is available through the exhibitor registration portal. Once you log in to the registration portal, you will have the opportunity to buy and assign lead retrieval licenses.
Please review the FAQs to answer any additional questions you may have. Please do not hesitate to contact us at SHSMD@smithbucklin.com. Thank you for your support of the SHSMD26 Connections!
Best Regards,
SHSMD Show Management
